Administrative Specialist

Employment Information

  • Post ID: 477390134
  • Open Date: July 10, 2024
  • Close Date: September 18, 2024
  • Organization: JFJ Construction LTD
  • Sector: Administrative & Office
  • Business Location:Halifax, Nova Scotia, Canada
  • Views 7
0 Applications

Job Details

  • Experience: 1 year - 2 years
  • Job Vacancies: 1
  • Compensation: $21.98 per hour / 30 to 40 hours per week
  • Anticipated Start Date: As soon as possible
  • Apply by: email to [email protected]
  • Education: College certificate or diploma more than 2 years

Job Description

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Compile data, statistics and other information
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Perform basic bookkeeping tasks
  • Prepare financial statements and reports
  • Maintain filing system
  • Label, file and retrieve documents
  • Liaise with management, engineers and other trades
  • Prepare and key in correspondence and legal documents
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Read blueprints to determine work requirements
  • Open and distribute regular and electronic incoming mail and other material
  • Coordinate the flow of information

Work conditions and physical capabilities

  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large caseload

Personal suitability

  • Ability to multitask
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Dependability
  • Efficient interpersonal skills