Convention And Special Events Planner

Employment Information

  • Post ID: 910266042
  • Open Date: February 5, 2025
  • Close Date: April 13, 2025
  • Organization: Connex Telecommunications Inc.
  • Sector: Marketing, Advertising & PR
  • Business Location:44 East Beaver Creek Road suite 16, Richmond Hill, Ontario L4B 1G8
  • Total Views: 209
  • Duration: 6 calendar days (5 business days)
  • Last Updated: 6 days ago
  • Job URL: https://newpeople.ca/jobs/ontario/richmond-hill/910266042/convention-and-special-events-planner/
0 Applications

Job Details

  • Experience: 2 years - 3 years
  • Job Vacancies: 2
  • Compensation: $34.50 per hour / 40 hours per week
  • Anticipated Start Date: As soon as possible
  • Apply by: email to [email protected]
  • Education: College certificate or diploma more than 2 years

Job Description

Tasks

  • Assist in preparing financial reports
  • Develop risk management plans
  • Promote conference and meeting services or special events
  • Develop and monitor emergency security plans
  • Inspect and select sites
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Recruit, hire and supervise staff and/or volunteers
  • Prepare, present and manage budgets
  • Develop financial procedures
  • Develop sponsorship, partnership or fundraising programs
  • Solicit event donors
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for production or purchase of promotional products
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Develop registration systems and information materials
  • Research and design special events programs
  • Plan for traffic and crowd control and security
  • Plan for social events and guest programs
  • Develop policies and procedures and attend to other management responsibilities
  • Prepare final financial and other reports
  • Manage Event Logistics
  • Plan and oversee Webinars
  • Identify human resources requirements

Supervision

  • Working groups

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Access
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Windows
  • Tablet computer
  • MAC

Area of work experience

  • Business
  • Community service organization
  • Conference and meeting planning companies
  • Conference centres
  • Convention centre
  • Government department and/or agency
  • Hotel, motel, resort
  • Multi-purpose facilities
  • Professional association or organization
  • Resort
  • Sports and entertainment facilities
  • Tourism associations
  • Trade associations
  • University or college

Additional information

Work conditions and physical capabilities

  • Attention to detail
  • Work under pressure
  • Tight deadlines
  • Fast-paced environment
  • Overtime required

Personal suitability

  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Team player
  • Time management
  • Resourcefulness
  • Ability to multitask