Employment Information
- Post ID: 905075033
- Open Date: September 9, 2025
- Close Date: November 17, 2025 (open for 68 days)
- Organization: ACFA régionale de Calgary
- Sector: Hospitality & Tourism
- Business Location:1880 1st street S.W. suite Maison Rouleau, Calgary, Alberta T2S 3J3
- Total Views: 33
- Ad Active Duration: 0 calendar days (1 business days)
- Last Updated: 5 hours ago
- Job URL: https://newpeople.ca/jobs/alberta/calgary/905075033/event-coordinator/
Job Details
- Experience: 1 year - 2 years
- Job Vacancies: 1
- Compensation: $40,040 annually / 35 hours per week
- Anticipated Start Date: As soon as possible
- Apply by: email to [email protected]
- Education: College certificate or diploma more than 2 years
Job Description
Tasks
- Administer revenues and expenditures
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Develop marketing and communication plans
- Recruit, hire and supervise staff and/or volunteers
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
- Supervise office and volunteer staff
- Supervise professional and support staff and students
- Provide staff training
- Prepare research papers, educational texts or articles
- Perform administrative tasks
- Deliver presentations at conferences, workshops or symposia
- Counsel individuals on daily-life issues
- Conduct research
- Monitor and evaluate
- Develop social programs
- Assess social developments
- Analyze data
Supervision
- 1 to 2 people
- 3-4 people
- 5-10 people
- 11-15 people
- 16-20 people
- More than 20 people
- Working groups
- Committees
- Contractors
- Staff in various areas of responsibility
Experience and specialization
Computer and technology knowledge
- Google Docs
- Adobe Photoshop
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- MailChimp
- WordPress
Area of work experience
- Community service organization
- Conference and meeting planning companies
- Conference centres
- Hotel, motel, resort
- University or college
Additional information
Security and safety
- Driver’s validity licence check
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
Own tools/equipment
- Cellular phone
Personal suitability
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Ability to multitask
- Interpersonal awareness
- Dependability
- Judgement
- Values and ethics
- Reliability
Benefits
Financial benefits
- Group insurance benefits
Other benefits
- Parking available