Employment Information
- Post ID: 606963008
- Open Date: October 16, 2024
- Close Date: December 17, 2024
- Organization: Kelly Mental Health
- Sector: Administrative & Office
- Business Location:Thunder Bay, Ontario, Canada
- Total Views: 211
- Duration: 6 calendar days (5 business days)
- Last Updated: 7 days ago
- Job URL: https://newpeople.ca/jobs/ontario/thunder-bay/606963008/administrative-assistant-office/
Job Details
- Experience: 2 years - 3 years
- Job Vacancies: 1
- Compensation: $20.00 to $23.00 per hour (To be negotiated) / 30 to 35 hours per week
- Anticipated Start Date: As soon as possible
- Apply by: email to [email protected]
- Education: High school graduation certificate
Job Description
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Train staff
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Liaise with management, union officials and HR consultants
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Adobe Photoshop
- Social Media
- Google Drive
- Xero
- Electronic mail
Technical terminology
- Medical
- Business
Area of specialization
- Correspondence
- Project management
- Facility management
Credentials
Certificates, licences, memberships, and courses
- First Aid Certificate
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
Financial benefits
- Mileage paid
- Pension plan
Other benefits
- Free parking available
- On-site amenities
- Paid time off (volunteering or personal days)
- Team building opportunities