Employment Information
- Post ID: 906757181
- Open Date: August 18, 2025
- Close Date: November 11, 2025 (open for 84 days)
- Organization: Kasper Transportation
- Sector: Administrative & Office
- Business Location:Thunder Bay, Ontario, Canada
- Total Views: 197
- Ad Active Duration: 13 calendar days (10 business days)
- Last Updated: 2 weeks ago
- Job URL: https://newpeople.ca/jobs/ontario/thunder-bay/906757181/administrative-assistant/
Job Details
- Experience: 2 years - 3 years
- Job Vacancies: 2
- Compensation: $36.10 per hour / 40 hours per week
- Anticipated Start Date: As soon as possible
- Apply by: email to [email protected]
- Education: College certificate or diploma from 1 to 2 years
Job Description
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Supervise other workers
- Train staff
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire staff
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
Supervision
- 16-20 people
Experience and specialization
Computer and technology knowledge
- Automatic data processing (ADP)
- Electronic medical records
- Google Docs
- Microsoft Visio
- Sage Accounting Software
- Workday
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Information technology
- MS Project
- Project management software
- Social Media
- Accounting software
- Human resources software
- ACCPAC
- Quick Books
- Google Drive
- WordPerfect
- Electronic mail
Technical terminology
- Business
Area of work experience
- Purchasing, procurement and contracts
- Human resources
- Tourism
Specialization or experience
- Employee engagement
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Business process management
- Corporate social responsibility
- Facility management
- Accounting
- Payroll services
Additional information
Transportation/travel information
- Valid driver’s licence
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Financial benefits
- Bonus
Other benefits
- Free parking available